MINUTES OF THE FIFTH MEETING

Date : Tuesday, 25th JUNE, 2009

Time : 9.00 p.m.

Venue : Pelangi Indah Condominium, Multi Purpose Hall,

3^rd Floor, Poolside, No. 3 Jalan Terolak, 4 ½ Miles

Off Jalan Ipoh, 51200, Kuala Lumpur

Attendance : Mr. Yeoh (Binanamik Management Manager), Mr.Calvin Lim (Building Manager), Mr. Suresh (Assistant)

Absentee : Mr. Selvam, Mr. Lim, Mr. Ngai, Mr. Chia, Ms Norasikin

Chair : Mr. Surinder

1. Letter box or post box. - A letter box or post box for JMB had been place at the centre guard house by Binanamik.

2. Audited Account (Delayed) - Audited account (year of 2006, 2007) had been given. A cash flow photocopy given for the year 2008. KTY will provide us the Audited Account (year of 2003, 2004, 2005 in full). KTY will provide us all the general ledger (year of 2003, 2004, 2005, 2006, 2007, 2008 in full).

3. List of Service Provider Agreement and Outstanding (Delayed) - Due to the above agenda keep delaying and KTY had no agreement in hand; we all agreed to make a new agreement with the entire service providers. But we will need details such as terms and condition, jobs specification, pricing and etc.

4. Lift Issue - KTY did not provide us the photocopy of our lift insurance policy. CL reporting that 3^rd lift of block A had been finish 98%. Left 2% reason for the 110V DC voltage relay timer to be fixing. Block B lift still stops at 8^th floor and can’t go to ground floor. No proper grilled gate or door before the lift generator room and water room. Still no lift assistants to manage it instead of security guards. A notice must be put if maintenance bound to happen. A meeting with the lift service provider (KONE) regarding our lifts.

5. Water Pump Issue - Each block had 4 water pumps, block B remain with 1 water pump leaking and block A remain with 2 water pumps left. Block B had fix 1 of the pumps last week. The pump costs RM9,000, installation fees cost RM500 and 2 DB board due to be informed. KTY will provide us a full report on the missing water pumps incident (delayed).
   
   
6. Cleaner, Security and Management - Cleaners need to working on weekends too. Security personnel should be station in all the area instead of the lifts. JMB requesting more staff working in the management due to only few management staff appointed here. A simple organization chart
   
   
7. TNB and Syabas Outstanding - KTY explaining all is included in the audited accounts he had given.

8. Daily Activities List - Due to many factor of reason from daily activities report had change into weekly activities report. The report must be submit to FCY weekly from the beginning of June 2009.

9. Other and miscellaneous matter -
   • Clearing all the rubbish bulks in our premises by this Saturday.
   • Everyday 7am lift must be swiped.
   • Lighting flaw in our premises must be solve as soon as possible.

MINUTES OF THE FOURTH MEETING

Date : Tuesday, 16th JUNE, 2009

Time : 9.00 p.m.

Venue : Pelangi Indah Condominium, Multi Purpose Hall,

3^rd Floor, Poolside, No. 3 Jalan Terolak, 4 ½ Miles

Off Jalan Ipoh, 51200, Kuala Lumpur

Attendance : Mr.Calvin Lim (Building Manager)

Absentee : Mr. Selvam

Chair : Mr. Surinder

The meeting start at 9.00p.m. and ending around 11.00p.m. The following are the minutes of the said Second Meeting which commenced at :-

1. Water Pump Issue - CL and SS provide us a report or quotation total cost needed to fix the water pumps. CL quotation was Ringgit Malaysia twenty thousands. SS quotation was Ringgit Malaysia fifteen thousand.

   Each block had 4 water pumps, block B remain with 1 water pump leaking and block A remain with 2 water pumps left. Block B remaining water pumps needs to be repair immediately.

   Still no full report on the missing 4^th water pumps incident and all the water pumps will be running without failure.

   Action not taken till 15^th June 16, 2009. Water pump still beyond repairing condition.

   CL explained that the construction of our condo stop half way and then continue building is the main reason for our entire expired water pumps model. For that reason parts are hard to find.

   11 out of 12 members of JMB voted and agreed to repair 1 water pumps for block B. Accumulate RM9,000 for pump, RM500 for installation & workmanship fee plus RM6,000 for 2 control panel board. A total of RM15,500 to be verify after repairing been fix.

2. Lift Issue. - Still no photocopy of our lift insurance policy.

   CL reporting that 3^rd lift of block A had been finish 90%. Left 10% which was 2 burn board due to be fix.

   Block B lift stop at 8^th floor and can’t go to ground floor.

   Adding a proper grilled gate or door before the lift generator room and water room.

   Still no lift assistants to manage it instead of security guards.

   Action By : CL

   Entry Date : 25/6/09

   Daily report will be given to us.

3. Cleaner, Security and Management-Still no organization chart of all the cleaners, security persons and management staff details situated in our condominium with contacts.

   Cleaners need to working on weekends too.

   CL reported that we have each security guard in front and back of our condo, 1 on the lift plus another 1 on patrolling.

   Security personnel should be clamping the entire illegal parking car in the car park section.

   Security personnel should be station in all the area instead of the lifts.

   Security personnel should be checking all incoming person into our condominium area to avoid any burglary, drug trafficker, rapist and illegal immigrants.

   Security personnel should be professional when they are working.

   Management will advise all the business owner around us not to let their customer car park blocking our way in our condo.

   JMB requesting more staff working in the management due to only few management staff appointed here.

4. JMB Organization Chart -
5. 

MINUTES OF THE THIRD MEETING

Date : Tuesday, 10th JUNE, 2009

Time : 9.00 p.m.

Venue : Pelangi Indah Condominium, Multi Purpose Hall,

3^rd Floor, Poolside, No. 3 Jalan Terolak, 4 ½ Miles

Off Jalan Ipoh, 51200, Kuala Lumpur

Attendance : Mr. K.T. Yeoh (Binanamik Management Manager), Mr.Calvin Lim (Building Manager), Mr.Suresh Moothy (Assistant) & Mr.Khong

Absentee : Mr. Selvam & Mr. Lim

Chair : Mr. Surinder

The meeting start at 9.00p.m. and ending around 12.00a.m. The following are the minutes of the said Second Meeting which commenced at :-

1. Letter box or post box. - A letter box or post box for JMB used will be place at the centre guard house by Binanamik.

2. Transparency of our management. - All meeting minutes will be put on the notice board, in order to have an open meeting and to make to residents understand on the current situation. Binanamik will be putting a letter on notice board regarding our lifts and water pumps and their organization chart with contact. PMMA Acrylic glass needed to be installing on every broken notice board.

3. Audited Account (Delayed) - Audited account (Management fees and Sinking fund of 2006, 2007) given but it’s not clear and not complete. Insurance copy had been obtained. KTY will provide us the Audited Account (Management fees and Sinking Fund from 2006, 2007, 2008 with detail of debtor plus creditor in full) and the latest bank statement.

4. List of Service Provider Agreement and Outstanding (Delayed)

5. Lift Issue - KTY did not provide us the photocopy of our lift insurance policy.

   KYT giving reason that obsolete parts of our lift are hardly to be found, our lifts it’s in extinction, as well as the irresponsible current lift contractor. And he had pointed out that the cost of conversion for lifts will be ranging 80k-100k per lift.

   Logically, instead of keep repairing the lifts. The cost of repairing can be use to buy a new lift. Insurance claims should be brought in to relief the cost. Lift running without safety precaution is against the law.

   KTY will provide us each block 2 lifts operating plus a 24/7 technician to support and lift assistants to manage it instead of security guards.

6. Water Pump Issue - KTY did not provide us a report or quotation total cost needed to fix the water pumps instead of a simple fax letter of it.

   Each block had 4 water pumps, block B remain with 1 water pump leaking and block A remain with 2 water pumps left.

   KTY will provide us a full report on the missing 4^th water pumps incident and all the water pumps will be running without failure.

7. Cleaner, Security and Management - KTY did not provide us all the cleaners, security persons and management staff proper details situated in our condominium and an organization chart with contacts.

   Question asking on the cleaners had no salary payment for 5 months.

   Security personnel letting motorcyclist into the car park section. Security personnel should be station in all the area instead of the lifts. Security personnel should be checking all incoming person into our condominium area to avoid any burglary. Security personnel should be professional when they are working.

8. TNB and Syabas Outstanding - KTY did not provide us TNB and Syabas account information included in the audited account.

   We are owing Syabas RM53k++ end of April and TNB RM12k++ end of April.

9. Daily Activities List - KTY will provide us a daily basis maintenance collection list and activities list in our condominium.

10. JMB Account - All committee members agreed to urge COB for our certificate in order to allow us to open a bank account.

11. Other and miscellaneous matter -
    • Lift Generator room need to be repair, a grill or extra door and locks require. àno action
    • Willkie Talkie for the security guard person. àdone
    • Requesting a better management staff services.
    • KYT will provide us a copy of all the tenants’ maintenance bill every month. àno action
    • KTY will provide us a copy of our condominium’s blueprint. àno action
    • KTY will provide us the insurance claim details àno action
    • KTY will provide us some complaint form for residence
    • Some report/figure/research/quotation is needed and need approval from the JMB Committee. àno action

    A resident’s complaint about water flooding in their home on the 23^rd floor.A resident’s complaint about the lift not working. A pregnant lady is in stake.

MINUTES OF THE SECOND MEETING

Date : Tuesday, 2 JUNE, 2009

Time : 8.30 p.m.

Venue : Pelangi Indah Condominium, Multi Purpose Hall,

3^rd Floor, Poolside, No. 3 Jalan Terolak, 4 ½ Miles

Off Jalan Ipoh, 51200, Kuala Lumpur

Attendance : Mr. K.T. Yeoh (Binanamik Management Manager) & Mr.Khong

Absentee : Mr. Selvam, Mr. Juhari & Mr. Lim

Chair : Mr. Surinder

The meeting start at 8.30p.m. and ending around 12.30a.m. The following are the minutes of the said Second Meeting which commenced at :-

1. Establishing a new letter box or post box. - A letter box or post box for JMB used will be place at the centre guard house by Binanamik.

2. Suggesting for transparency of our management. - To put up notice on the above to all residents to meet with the service provider we had appointed, in order to have an open meeting and to make to residents understand on the current situation.

3. Official Correspondence
   
4. Audited Account Require - KTY will provide us the Audited Account (Management fees and Sinking Fund from 2007, 2008).

5. List of Service Provider Agreement and Outstanding - KTY will provide us all the service provider agreement and their outstanding.

6. Opening a JMB’s Account
   
7. Lift Issue - KTY will provide us the photocopy of our lift insurance policy.

8. Water Pump Issue - KTY will provide us a report or quotation total cost needed to fix the water pumps.

9. Cleaner, Security and Management - KTY will provide us all the cleaners, security persons and management staff proper details situated in our condominium and an organization chart with contacts.

10. Source of Income - KTY will provide us all the source of incomes such as Cafeteria, Mini Market and Carpark .

11. TNB and Syabas Issue - KTY will provide us TNB and Syabas account information included in the audited account.

12. Other and miscellaneous matter -
    • Lift Generator room need to be repair, a grill or extra door and locks require.
    • Walkie Talkie for the security guard person.
    • Requesting a better management staff services.
    • KYT will provide us a copy of all the tenants maintenance bill every month.
    • KTY will provide us a copy of our condominium’s blueprint.
    • KTY will provide us the insurance claim details
    • KTY will provide us some complaint form for residence
    • Some report/figure/research/quotation is needed and need approval from the JMB Committee.

Pelangi Indah Condominium JMB

Pelangi Indah Condominium JMB was formed on the 28th May 2009.

12 out of 71 eligible purchasers had been fulfilled with the attendance of the First AGM meeting.

Witness by 2 person of DBKL COB (commisoner of building) Mr.Azahar & Mr.Hafizan.

Most of the decision was made by voting.

We have 12 seats member for JMB.

JMB exco :

Fong Chee Yen - Chairman

Norasikin Yusup - Secretary

Surinder Singh - Treasurer

Committee Members :

Ng Lay Hoch

Hor Yin Chin

Chia Choon Peng

Ngai Chee Lam

Soo Kok Chin

Juhari Deraman

Lim Chee Yow

Selvam

Loh It Hong